Tobias Hipp Services

As your lease expiration is approaching, you are faced with many key decisions. The main one being, Should you relocate to a separate facility or begin the renewal process?

Why not begin both at the same time?

We take a two-sided approach to lease negotiations, initiating the renewal process while simultaneously exploring relocation options. This strategy allows us to maintain both an external and internal strategy. Externally, we express a genuine interest in renewing—emphasizing that staying put avoids the hassle and expense of moving—while noting that attractive alternatives exist that may better suit operational needs. This position helps build leverage, ultimately pushing the renewal rate down. Internally, whether we’re committed to staying or seriously considering a move, we’re setting up favorable terms for either scenario, ensuring a lower renewal rate for both Plan A and Plan B.

Advantages to Renegotiating your lease

• Below market lease rate
• Improvement allowance
• Less disruption with more time focused on your business
• Save on moving costs
• Employee retention
• Use of a third party creates an arm’s length relationship between tenant and landlord, protecting your landlord/tenant relationship

Strategies Implemented

• Understanding the landlord’s cost to re-tenant
• Having your best alternative for relocating if needed
• What would your current location lease for in today’s market
• Re-examine your space and maximize its utility

What to Consider

• Lease Term
• Annual Rent Adjustments
• Future renewal options
• Restoration Provisions
• Pass through expenses
• Landlord vs tenant obligations

Will you really save me money? We let our case studies do the talking. With our support, you can feel confident you’re securing the best deal possible.

How much does your service cost? Our fees are fully covered by the landlord, so there’s no cost to you.

Could hiring you create tension with my landlord? Quite the contrary. Our involvement fosters a professional and cordial relationship with your landlord. Landlords appreciate tenants who approach renewals with an experienced third-party advocate.

Can’t I handle this on my own? While self-negotiating is certainly an option, we bring market-wide insights that provide a distinct advantage. We track every property across the entire market and have access to detailed comparable data on recently leased properties. This information, available only to industry professionals like us, allows us to create leverage and ensure you secure the most favorable terms possible.

I have already renewed at this location and/or have received a renewal proposal from my landlord. We’ll inform your landlord that you’ve chosen to use our service and will be conducting a comprehensive market review. Once we’ve evaluated the available alternatives, we’ll present a renewal proposal along with comparable options from competing spaces.

While a lease renewal may seem simple at first glance, effective negotiation requires careful strategy to maximize savings and add value. Landlords, naturally, act in their best interests, and without a dedicated tenant representative on your side, there’s a risk of unfavorable terms that could impact you for the entire lease duration. By partnering with our team at Kidder Mathews, you can trust that we’ll go above and beyond to secure the best possible deal—even if it means lower earnings for us. We’re committed to serving our clients’ best interests and advocating on their behalf at every step. We hope this Renewal Guide has provided useful insights, and we’d be happy to share more about our strategies. Feel free to reach out anytime for questions or to schedule a consultation.

Our Broker’s Opinion of Value (BOV) is an assessment we provide to help property owners estimate the potential market value of their property. Unlike a formal appraisal, our BOV offers a comprehensive yet informal valuation that gives valuable insights into what your property might sell or lease for in the current market.

Here’s what our BOV includes:

Market Analysis: We conduct a thorough review of recent comparable sales (comps) and leases in the area to establish a competitive price range.

Property Evaluation: We assess the property’s condition, location, size, and features, comparing it to similar properties on the market.

Current Market Trends: We provide insights into current market conditions, such as supply and demand, vacancy rates, and economic trends that impact property values.

Estimated Value: Based on the data and our professional judgment, we provide a suggested price range or estimated market value.

Our BOVs are typically used for planning purposes—whether you’re considering selling, refinancing, or simply want to understand the current worth of your property.